Many organizations invest heavily in Microsoft 365, yet often only scratch the surface of what’s possible.

Email, Teams, and Office apps get daily use, but the real productivity boosters often go unnoticed. If you’re paying for M365, you might be missing out on tools that streamline workflows, improve compliance, and enhance collaboration.

Here are 10 powerful features organizations frequently overlook, and how they can deliver immediate value.

1. Microsoft Forms: Surveys and Polls Made Simple

Skip third-party survey tools! Microsoft Forms lets you create surveys, quizzes, and polls in minutes. It connects seamlessly with Teams and Excel, making feedback collection and reporting effortless.

2. SharePoint: Beyond File Storage

Many organizations underuse SharePoint, sticking only to file storage. But SharePoint also powers team collaboration, document libraries with version control, intranet sites, and secure sharing with external partners.

3. Power Automate: Automate Everyday Tasks

Stop wasting time on repetitive manual work. With Power Automate, you can build workflows like saving email attachments directly to SharePoint, sending alerts when a form is completed, or connecting apps you already use, all without writing code.

4. Microsoft Purview: Compliance and Records Management

If your industry has strict compliance requirements, you don’t need to buy another tool. Purview lets you manage records, set retention policies, protect sensitive information, and ensure regulatory compliance, all within Microsoft 365.

5. Loop Components: Real-Time Collaboration Without the Clutter

Loop lets you drop editable components (like checklists, tables, or notes) into Teams chats, Outlook emails, or documents. Everyone can edit at the same time, and updates stay synced wherever the component is shared.

6. Microsoft Stream: Secure Video Sharing

Instead of uploading training or meeting videos to YouTube, use Stream. It securely stores and shares videos inside your organization, integrates with Teams recordings, and includes features like captions and transcripts.

7. Viva Insights: Data-Driven Productivity

Viva Insights gives individuals tips for focus time, meeting balance, and well-being. Leaders get aggregated insights into work patterns, helping identify burnout risks and improve productivity across teams.

8. Microsoft Bookings: Simplified Scheduling for Teams

Stop the back-and-forth emails when trying to schedule meetings or appointments. Microsoft Bookings lets clients or team members book time directly with you based on your availability. It integrates with Outlook calendars, sends automatic confirmations and reminders, and works for both internal and external appointments, no third-party scheduling apps required.

9. Planner & To Do: Project and Task Management

Still using sticky notes, spreadsheets, or expensive project management tools? Planner gives teams Kanban-style boards for projects, while To Do helps individuals manage daily tasks, all synced across devices.

10. Microsoft Copilot: AI at Your Fingertips

Copilot is built into apps like Word, Excel, Outlook, and Teams. It helps you draft content, summarize meetings, generate insights from data, and even rewrite emails, saving hours of manual work.

Final Thoughts

Most organizations only use a fraction of what Microsoft 365 has to offer. By tapping into these 10 overlooked features, you can cut costs, improve collaboration, and unlock productivity gains.

And if you’re already using all 10, we’re willing to bet we can still show you more.

Book a consultation with us today!