Accessing Teams Channel Files in SharePoint - A Quick Tip for Better File Management

And here with you - Quick Tips Friday!

This time, we’re talking about how to access the files you’ve shared in a Microsoft Teams channel in SharePoint.

Every file you upload to a channel isn’t just stored in Teams. It’s automatically saved in SharePoint and that’s where you can edit the file itself and manage its metadata.

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1 - How to Access Team Files in SharePoint

You can get to your files in just a few clicks:

1. Open the channel where the file was shared in Microsoft Teams

2. Select the Files tab at the top

3. Click “Open in SharePoint” (top-right corner)

This will take you to the connected SharePoint document library.

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2 - What You Can Do in SharePoint

Once there, you can:

• Browse all files shared in the channel

• Access version history for each document

• Use filters and custom views

• Add metadata, trigger workflows, or apply retention policies

• Manage permissions in line with your organization’s settings

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3 - Tip: What’s Actually Stored in SharePoint?

When you upload a file to a Teams channel:

• It’s saved in the SharePoint site connected to that Team

• Each standard channel gets its own folder in the site’s document library

• File permissions are inherited from the Team - no extra setup needed

• SharePoint tracks versions, stores metadata, and integrates with compliance tools

  
  

So if you’ve ever wondered where those files “go” now you know: it’s SharePoint all along.

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